Minutes for Buckeye Central BOE meeting in May

Staff report

The Buckeye Central Board of Education held their regular monthly meeting on Thursday, May 12, 2016, at 7:00 p.m. in the Multi-Purpose Room at Buckeye Central Local School.

Hearing of the Public:

> No requests


> Mr. Robinson shared a letter from the Buehrer Group (Architecture & Engineering Services) withdrawing from consideration as a Criteria Architect for the auxiliary gymnasium under review. They have chosen to partner with a design-build contractor to serve as their Architect and Engineer of Record for this potential project.

Board Committee Reports:

> Financial – Mrs. Aichholz met with Mrs. Ackerman prior to the regular meeting this month to review the district financials. The month’s specific financial actions are reported under the Treasurer’s Report.

> Legislative – No Report

> Student Achievement -Mrs. Diesch reviewed an extensive list of field trip and other “real-life” activities being experienced by our students. Forty-five activities were noted as tremendous learning experiences for our Buckeye Central students. Interestingly, during the meeting time our 8th grade students were visiting Washington, DC and several of our FFA students were just returning from the National FFA Convention. Mrs. Diesch also highlighted that our schools benefit from a significant number of parent and community involvement activities. A special thanks to our PTO, parents and community for enhancing the district’s educational opportunities for the students.

> Policy -Mr. Heydinger and Mrs. Diesch reviewed the policy additions and revisions included on the agenda with the Board members. Following this review, the Board approved the 1st reading (Agenda Item 8.2) of the policy updates.

Financial Report:

> Financial reports were read and approved

> Bills approved as submitted

> The updated five year forecast for fiscal year 2016 was submitted for approval. As anticipated with the increased state funding, actual numbers for this year have improved. Final numbers will be in and reviewed at the end of June. Also approved were the transfers to the 003 Fund to cover cost for the 1:1 computer program and to the 034 Fund for maintenance upkeep.

> The Board also passed a resolution to waive class fees and dues again for the 2016-2017 school year. Fees and dues from prior years are still due and payable. Students will be responsible to pay any club fees that they elect to join. There will be a technology fee next year for students that participate in the 1:1 program.

Superintendent’s Report and Discussions:

> Graduation 2016 – Dr. Martin updated the Board members on Graduation which is scheduled for Sunday, May 22, at 2:00 p.m.

> Ohio School Leadership Institute (OSLI) – Mr. Robinson has applied to be a member of the OSLI program for next school year (2016-2017). This leadership program for superintendents is sponsored through the Buckeye Association of School Administrators (BASA). It is funded through the Ohio legislature. The program provides extensive professional development in leadership and building dynamic learning communities.

> Auxiliary Gymnasium – it was decided that the “Design-Build” process will be used as the district continues to explore building an auxiliary gymnasium. The district will be seeking a Criteria Architect as the first step of this process. The information allowing for submission of an RFQ for these design services can be found on the district website. Questions about the process can be forwarded to the superintendent at [email protected] or call at (419) 492-2864.

> Pepsi Contract – Mr. Robinson reviewed a new Pepsico (Pepsi) contract with the Board members. The current contract expires this June 30. The new contract would begin July 1, 2016 and run through June 30, 2023. Overall, the contract is positive providing additional discretionary funds for the athletic program and reduced product cost.

> Personnel Update – Mr. Robinson reviewed the personnel items on the meeting’s agenda with the Board. This allows for questions and input prior to approval of the various personnel resolutions. He noted that the recommendation for a middle school principal is intended for the June 28 regular meeting.

Building/Departmental Reports:

> Written reports from the building principals and department supervisors were provided to the Board members. These one-page reports list and explain the many areas addressed within the building, grounds, or departments during the immediate past month. This activity enables the Board members to stay up-to-date on the many happenings within the district on a regular basis.

The board approved the following Superintendent recommendations:

> Building use form for the Ohio EPA to use the Multi-Purpose Room on June 15, 2016, for a Rover Pipeline Compressor Station Public Meeting with Darla Peelle in charge

> The 1st reading of the following policy additions, revisions

Conflict of Interest – Administration [Revised]

Independent Educational Evaluations [New]

Conflict of Interest – Professional Staff [Revised]

Conflict of Interest – Classified Staff [Revised]

Drug and Alcohol Testing of CDL License Holders [Revised]

Entrance Requirements [Revised]

Attendance [Revised]

Immunization [Revised]

Grant Funds [Revised]

Internal Controls [New]

Cash Management of Grants [New]

Cost Principles – Spending Federal Funds [New]

Time and Effort Reporting [New]

Procurement – Federal Grants/Funds [New]

Travel Payment & Reimbursement [Revised]

Disposition of Real Property/Personal Property [Revised]

Disposition of Surplus Property [Revised]

Property Inventory [Revvised]

Food Services [Revised]

Equivalent Education Outside the Schools (Home Schooling) [Revised]

> 2016 Graduate Candidates as submitted from High School Principal pending completion of all state and school district requirements for Graduation.

> Avita Health System Athletic Trainer Services Agreement

> Buckeye Central 1×1 Computer Program policy/guidelines

> Learning Literacy Course curriculum for targeted special education students

> North Central Ohio ESC Contract “True-Up” for 2015-2016

> North Central Ohio ESC Service Agreement for 2016 – 2017

> 2016 – 2017 Agreement between the Seneca County Board of Developmental Disabilities and Buckeye Central Local School District

> District membership in the Ohio High School Athletic Association (OHSAA) for 2016 – 2017

Personnel Recommendations:

> The following teacher contract renewals effective with the 2016 – 2017 year:

1 Year

Tabatha Lane

Jaclyn Reinhart

Brenda Ruffing

Christa Swanger

2 Years

Christine Close

Sarah Faeth

Ben Hopkins

Lisa McGinnis

3 Years

Nelliam Fernandez

Lisa Horning

Chelsea Laughbaum

Betty Majoy

Amy Miller

Jeffrey Niedermier

Amy Reese

Stephanie Reinhart

Toni Schafer

Chris Smith

Kim Smith

Marianne Williamson

> The following teachers for extended time for the 2016-2017 school year:

Christine Close – 20 days

Chelsea Laughbaum – 5 days

Lisa McGinnis – 10 days

Karla Niese – 5 days

Tyler Pope – 10 days

> Hanah Blyss Wilson as an elementary teacher effective with 2016-2017 contract year

> Mark Sullivan as a part-time Art Teacher (2 periods) for 2016-2017 school year

> The following Administrator, Administrative Assistant Contracts:

Matt Millinger, Elementary Principal (K-4); 1 year contract

Jay Zeiter, Interim Athletic Director; 1 year contract

Deb Briggs, Executive Administrative Assistant, Transportation Supervisor; 3 year contract

> Sarah Stapleton, Speech and Language Therapist; 2 year contract

> Marianne Williamson’s salary step placement from MA to MA +15 effective 2016-2017

> Licensed/Certificated staff supplemental contracts:

David Born – Assistant Band Director

> The following School Support Personnel as teacher aide/paraprofessional employees; 1 year contract for 2016-2017:

Deb Feichtner

Laura Hatfield

Sandy Kaple

Brenda Kehres

Ann Durnwald

Lynn Love

Alicia Martin

Christal McCoy

Maria McWilliams

> Mark Heefner as Bus Mechanic, Substitute Bus Driver; 1 year contract for 2016-2017

> Classified staff supplemental contracts:

Greg Moore – Varsity Girls Basketball

Old Business:

> None

New Business:

> None

Items for Discussion:

> Summer 2016 BOE Meetings will be as follows:

June 28, 2016 at 7:00 p.m.

July – no meeting

August 11, 2016 Work session at 5:00 Regular meeting at 7:00 p.m.

September 15, 2016 at 8:00 p.m.

Executive Session:

> Entered executive session at 8:05 p.m. to consider the employment of an employee or official. Adjourned at 9:01.

The Buckeye Central Board of Education will hold the next regular board meeting on Tuesday, June 28, 2016, at 7:00 p.m. at Buckeye Central Local School, 938 South Kibler Street, New Washington, in the Multi-Purpose Room.

Staff report

Email local news to [email protected] Follow the Galion Inquirer on Twitter @GalionNews.

Email local news to [email protected] Follow the Galion Inquirer on Twitter @GalionNews.